- When I prepared for meetings in my previous role of Scribe, there were several web resources that I found helpful to bring to the meeting. Even though all are available on the website, they were very helpful to have at the meeting in a three ring binder.
- The materials are also appropriate for a member manual.
- Below are the basic essentials to be included in a Member Manual (binder format).
- Each heading below serves as a notebook tab.
- I would encourage this for all members, new and existing.
- When the draft meeting notes have been reviewed, the final notes are posted in the Meeting Notes Library.
- At minimum, include the notes from the previous month.
- Read the notes prior to the meeting in order to refresh the memory on the discussions and action items.
- Depending on the topics, notes from additional meetings are likely to be helpful references.
- The PFC is a self-organizing, self-governing collaborative.
- The members have adopted "rules of the road" that define the organization structure and business procedures.
- The Protocols Library archives the supporting documents.
- The essentials recommended for inclusion in the manual are the following documents found in the Protocols Library:
- Basic Conditions of Collaboration
- Organizational Structure
- Decision Process
- Project Design Business Process
- NEPA Business Process
- Business Processes for Monitoring Restoration Actions
- A significant source of funding for the landscape restoration projects is the Collaborative Forest Landscape Restoration Program.
- Essential documents for reference at a meeting are found in the CFLRP Library:
- Omnibus Public Lands Management Act - in particular, the Purpose section (Congressional intent of the act)
- 2011 Proposal: WLSH Landscape. The project proposal submitted by the Payette National Forest with PFC support.
- Cumulative Accomplishments: FY12-FY15
- The current list of voting members is available here.
- Voting members commit to the Basic Conditions of Collaboration.
- Both the list of voting members and the BCCs are essential references for the meetings, particularly when the agenda includes voting.
- The individual landscape projects within the CFLRP Landscape are in various phases/stages of development and implementation.
- Depending on the meeting agenda, the project related references will vary.
- Each project has a document library.
- The documents are accessed from the Navigation menu labeled Project Libraries, located at the top of each web page.
- Bring the appropriate documents to support the specific agenda for the meeting.
- Essential: PFC Strategy, Mission, Goals Statement. Most recent copy is found in the MFWR Project Library, filed under the Project Design tab.
- New members may benefit from a few hints on navigating the website in order to retrieve the documents referenced above.
- This orientation video introduces the resources and tools available.